New Perspectives Access 2013

Tutorial 1: SAM Project 1b

PRN NURSING SERVICES

CREATING A TABLE, QUERY, FORM, AND REPORT TO MANAGE staff DATA

 

                                                                                                                            

 PROJECT DESCRIPTION

Amy Rosario, a Registered Nurse, worked as a staff nurse in a doctor’s private practice for many years before pursuing a career as a “PRN” nurse. A PRN nurse accepts smaller, contracted jobs to fill in for nurses in private practices, hospitals, and assisted care facilities when regular staff nurses are on leave due to vacation or other absences. Amy enjoyed the diverse experiences that PRN nursing provided, and started her own business to match other PRN nurses with available positions. Over time, Amy has expanded her business to include a staff of nurses with different specialties and credentials working in various types of nursing positions. The recent expansion of Amy’s business to include a second office location and several new contractors has necessitated a change in how she manages her company’s operations. She has selected Access 2013 to manage her business data. You’ll help Amy create and maintain an Access database to store data about nursing contractors, clients, and billing.

 

GETTING STARTED

  • Download the following file from the SAM website:
    • NP_Access2013_T1_P1b_FirstLastName_accdb
  • Open the file you just downloaded and save it with the name:
    • NP_Access2013_T1_P1b_FirstLastNameaccdb
    • If you do not see the .accdb file extension in the Save file dialog box, do not type it. Access will add the file extension for you automatically.
  • To complete this Project, you will also need to download and save the following support file from the SAM website:
    • accdb
  • Open the _GradingInfoTable table and ensure that your first and last name is displayed as the first record in the table. If the table does not contain your name, delete the file and download a new copy from the SAM website.

 

PROJECT STEPS

  1. Create a new table in Datasheet view. Save the table as Client.
  2. Change the name of the ID field in the Client table to ClientID.
  3. Change the data type of the ClientID field to Short Text.
  4. Create the following fields in the Client table, using the Short Text data type: FirstName, LastName, Address, City, State, and Zip.
  5. Enter the records shown in Table 1 into the Client

Table 1: Client Table

 

ClientID

FirstName

LastName

Address

City

State

Zip

A501

Susan

Rogers

101 W Eagle

Nashville

TN

37244

B505

David

Truax

1201 Rivalto Ct

Murfreesboro

TN

37133

 

  1. Resize the Address field to best fit the data it contains. Save and close the Client
  2. Open the Contractor table in Datasheet view, and then change the name of the ID field to ContractorID.
  3. Change the data type of the ContractorID field to Short Text.
  4. Change the data type of the HireDate field to Date/Time, and then save the table.
  5. Enter the records shown in Table 2 into the Contractor

Table 2: Contractor Table

 

ContractorID

FirstName

LastName

Interests

Credentials

HireDate

1025

Alan

Mazuelos

Pediatrics

MSN

3/2/2014

1026

Pamela

McCabe

Obstetrics

MSN

3/4/2014

 

  1. Amy created a database named accdb that contains a table with additional contractor data. The Contractor table you just edited has the same design as the Employee table in the support_NP_A13_T1_P1b_nurses.accdb database. Copy all the records from the Employee table in the support_NP_A13_T1_P1b_nurses.accdb database, available for download from the SAM website, and paste them at the end of the Contractor table in the current database.
  2. Resize the ContractorID column in the Contractor datasheet to best fit the data it contains. Save the table, and then close it.
  3. Use the Simple Query Wizard to create a query based on the Contractor Include the FirstName, LastName, and Interests fields from the Contractor table in the query, in that order. Name the query Interests, and then close the query.
  4. Use the Form tool to create a form based on the Contractor Save the form as ContractorInfo. Use the navigation buttons for the ContractorInfo form to navigate to the third record, the last record, and the first record. Close the ContractorInfo form.
  5. Use the Report tool to create a report based on the Contractor Save the report as ContractorList.
  6. In Layout view for the ContractorList report, use the mouse to reduce the width of the ContractorID column so it is approximately as wide as the text “ContractorID” in the column heading.
  7. Select the text box that appears below the ContractorID column (and contains the number 11) in the ContractorList Then use the mouse to resize the height of the text box slightly (by approximately 1/16-inch) so that it is tall enough to completely display the value it contains, as shown in Figure 1 below. Save the report.
  8. Close the Navigation pane. Select the text box that appears below the Interests and Credentials columns and that contains the text “Page 1 of 1.” Use an arrow key to move the text box to the left so that its left edge vertically aligns with the left edge of the Interests column above it. View the first page of the report in Print Preview to view the changes you made, and then view the next page of the report in Print Preview. Save and close the report, and then open the Navigation pane.

Figure 1: Contractor List Report

Save and close any open objects in your database. Compact and repair your database, close it, and exit Access. Follow the directions on the SAM website to submit your completed project.

 

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